Managing Insurances in Online Scheduling

Adit’s Online Scheduling Insurance Settings allow practices to control how insurance information is collected from new patients when booking an appointment online.

This article explains what each toggle means and how it impacts your patient booking flow, 

How to Find the Insurance Page:

1. Navigate to the Online Scheduling Module.
   
2. In the left navigation menu, select Insurances.
   

Out of Network Insurance Toggle:

If set to NO: then any patients who select an insurance that’s considered “Out-Of-Network” won’t be able to book an appointment.

1. Note: You can set your In Network and Out of Network Insurances
   
2. In the GIF below, this is what the patient would see when attempting to book with an Insurance that’s out of network
   

1. 
   

   If set to YES: Then even if patients select an insurance that’s considered “Out-Of-Network” they will still be allowed to book an appointment. 

   
   
   

Cash Patient Toggle

If set to NO: Patients who select “I Don’t Have Insurance” won’t be able to book an appointment. This option will ONLY allow patients who have an insurance to book.

1. In the GIF below, this is what the patient would see when booking without insurance
   

1. If set to YES: Patients can book an appointment even if they don’t have any insurance.

   
   
   

Fee for Service Toggle

1. If set to YES: Patients who select “I Have Insurance” will not be allowed to book an appointment. This option will ONLY allow cash patients to book.
   

2. If set to NO: Patients can book an appointment regardless of if they are cash or insurance
   

1. Note: You cannot toggle both “Do not accept patients without insurance” and “Fee-for-service”.
   
2. This would create an error because the system would block both insurance and cash patients.
   

Setting Insurances as Out-of-Network or In-Network

The Insurance Chart below allows practices to easily choose which insurance carriers they accept as In-Network and which should be listed as Out-of-Network.

1. To move an insurance carrier to be In-Network, click on the plus icon next to the Insurance Carrier’s name.
   
2. To move an insurance carrier to be Out-of-Network, click on the delete icon on the right side of the Carrier’s name

Related KB Articles

●      Creating and Managing Availabilities

●      Viewing and Managing Appointments in the Scheduler​

• Related Articles

• Managing the Online Scheduling Blacklist

  The Blacklist feature in Online Scheduling allows your practice to prevent patients from booking appointments online. This can be helpful for preventing patients who consistently no-show, and decreasing unwanted/spam bookings. How Does the Blacklist ...

• How to Book Multiple Appointments For a Family in Online Scheduling

  With Adit, managing family appointments is simple. This article walks through what patients will experience when booking an appointment online for their family members. How To Book a Family Appointment 1. Navigate to the booking link 2. Choose Who ...

• How To: Embed Your Online Scheduling Using Webforms

  Webforms are a convenient way to allow patients to schedule or request appointments directly from your website, without needing to click a link and be redirected to a new page. This article can help your website designer or host by providing a custom ...

• Enable or disable individual operatories for online scheduling

  Configuring your operatories will ensure that your online scheduling is as accurate as possible, allowing you to fit more patients into your schedule. Note: Advanced Online Scheduling is only available if your EHR is integrated with the Adit ...

• How to Collect A Deposit from an Online Booking

  Adit enables practices to require a deposit for online bookings, providing greater appointment security and reducing no-shows. This feature is only available for locations that have Adit Pay enabled. How to Enable Collecting Deposits in a Booking ...