Understanding Task Permissions in Adit
Task permissions determine who can view, edit, and interact with tasks in the Task Module. Depending on whether a task is private, part of a project, or shared across teams, access levels will differ.
This article explains the different permission types, how private vs. project tasks work, and what happens with subtasks.
Task Accessibility Rules
Task Type | Accessible By |
Private task | Only task collaborators |
Public task | All organization members |
Task in a private-to-members project | Task collaborators and project members |
Task in a team-only project | Task collaborators, project members, and team members |
Task in a shared-with-organization project | Task collaborators, project members, team members, and organization members |
Key Permission Scenarios
Private Tasks
Only collaborators on that task can view or edit it.
If you remove someone as a collaborator, they will immediately lose access.
Tasks in a Project
If a task is added to a project, all project members gain access.
Example : A billing project where all billing team members can see and manage related tasks.
Subtasks and Visibility
Note: Always add subtask assignees as collaborators on the parent task if you want them to see the full context.
Deleted Users and Task Ownership
If a user is removed from the system, their tasks will automatically be organized in a project
If a user is deleted, a new task will automatically be created with a link to the associated project. This task will be assigned to the staff member who performed the deletion, so they can review the project details and decide how to handle the deleted user’s tasks.
Step-by-Step Instructions: Adjusting Task Permissions
Open the Task you want to review.
Check Collaborators - visible in the task details sidebar.
To add/remove collaborators:
If the task is in a project, check the project’s privacy settings to confirm who else has access.
For subtasks:
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